Early morning. You roll out of bed, feeling heavier than you did when you went to sleep. You got your 8 hours, but your brain is already racing through the daily to-do's before your feet even hit the floor.
“Let me check my email,” you mutter under your breath. But the thought of doing even that feels exhausting.
On your phone (because you're so "efficient"), you open your calendar and see all the tasks you planned yesterday—and start putting things off. Not because you don’t care, but because your mental energy is already taxed. That important client follow-up gets pushed to “later,” and you justify it:
“I’ll do it after I finish this big project.”
So, you skip breakfast and jump into that project, but your excitement is gone. Questions that used to energize you now feel irritating, and you find yourself thinking, “Why am I even doing this?” Small frustrations feel magnified, and the enthusiasm that once fueled your vision feels muted.
You grab food and eat lunch at your desk to squeeze in another task. Coffee replaces nourishment. A walk or a moment to breathe feels impossible. Energy dips, muscles ache, and your patience thins—yet you keep pushing.
By early afternoon, even simple decisions feel heavy. Should you reply to that email now or wait? Should you tackle marketing or bookkeeping first? Your mind cycles endlessly, and your usual creative solutions feel out of reach.
Headaches creep in, shoulders tighten, and stomach discomfort reminds you that stress is taking its toll. You notice the small signs, but there’s no time to pause. You push through anyway, hoping it will pass.
"There's too much to do. I'll sleep when I'm dead," you joke.
But that joke's not funny anymore, and you're starting to think you're calling something into existence.
If this feels eerily familiar, you're not alone. What looks like just another day "on your hustle and grind" could also be the red flags of something else that's going to keep you stuck at a plateau indefinitely.
You’re working harder, thinking you’re “doing what it takes,” but results stall—or worse, regress.
More effort doesn't always leads to more success.
Leaders often focus on enhancing their competencies—skills and knowledge—believing learning more or doing more will solve the problem. Fusion Creatives are known to be "credential collectors". And my neurospicy and multipassionate folks may also find it challenging to accept that knowing more isn't insurance against burnout. In my experience, it can sometimes even hasten the onset!
I kind of blame Einstein for this. He's the one who said we can't solve our problems with the same level of thinking that created them. This leads a lot of people to think that more thinking is the solution.
That only works if you've got the capacity to execute on that new way of thinking!
Capacity development involves building the internal resources to handle complexity and change. Without developing the capacity to manage increased demands, even the most competent leaders can struggle to maintain performance (source).
When your effort outpaces your capacity, you create drag. Systems strain, decision quality drops, and your creativity - the very thing that built your success - gets buried under exhaustion.
Before you know it, effort is outpacing capacity, and your business suffers. Recognizing this early can allow you to course-correct before burnout hits.
It starts small... procrastination or task avoidance (source)—but then it compounds. Decision fatigue. Emotional friction, self-neglect, and physical fatigue slowly creep in.
Here's another scenario:
A colleague invites you to a connect. You decline. A friend texts to check in. You don’t respond. Engaging socially feels like extra work. Your world narrows to your tasks, leaving less energy for connection.
You feel like you’ve run a marathon in slow motion. Your mind is foggy, and your body aches. Sleep might come tonight, but even rest won’t fully restore you—because the cycle has been building for weeks.
Maybe months.
Mistakes you normally wouldn’t make have slipped through the cracks. Deadlines are missed or postponed. You know you’re capable of more, but your current capacity isn’t enough to support the level of effort you’re putting in. Anxiety creeps in as you think about tomorrow—and the day after.
This is the pattern your business can fall into when effort outpaces capacity. It starts small—a skipped break, a postponed task—but compounds into a full-blown misalignment between energy, attention, and output.
The good news? You don’t have to reach this point.
Many leaders equate increased effort with greater impact, assuming that doing more (working harder or longer) will yield better results. However, this overlooks the importance of aligning effort with capacity.
Without sufficient capacity (resources like time, energy, and money, among others), additional effort can lead to burnout, not to mention losing your effectiveness (source). Success, then is not just a function of effort. It's also a function of the capacity to execute effectively.
Or said differently, your strategy has to match your capacity.
"Success ...is not just a function of effort. It's also a function of the capacity to execute effectively."
- Lisa Robbin Young
Look, I get it. When things get stressful, we often look to what we can do to fix things. Because not doing something feels wrong. We've heard "somebody do something" in so many crisis scenarios - in life and on TV - that it has become sort of a cultural default setting.
According to an article in the Harvard Business review, busyness has become some sort of status symbol. The article mentions research report that shows how, in various parts of the world, "people consider those who exert high effort to be 'morally admirable,' regardless of their output." So, this isn't just a U.S. phenomenon.
The past 6 months have been an emotional and physical roller coaster for me. Moving from Bloomington, Indiana to the Pacific Northwest was just the tip of the iceberg. The stress of caregiving for my partner after 4 heart procedures and surgery for cancer was a lot. Oh, and I am filming for a reality show while also trying to find a new editor for said show, because my editor went back to school to pursue an IT degree when federal funding for public media was cut.
Clients don't stop needing support just because things in my life go off the rails. There are still sessions, deliverables, and meetings that have to happen. And they do. And I still have to take care of myself.
Which... to be honest... wasn't happening. I was waking up with a sense of dread - not because I didn't love my work, but because it all felt like too much for one person to carry. I stopped saying yes to social invitations. Me. An extrovert who mostly LOVES being where people are.
That's when I remembered to review my Conditions for Success.
I'd fooled around with this concept in workshops in the past, in a somewhat generic way. There's a sheet in my annual planner where you record the things that help set you up for success. That helps you be intentional about creating an Environment of Empowerment that gives you as many advantages as possible.
Maybe that means starting the morning with coffee in your favorite mug. Or maybe that means getting the right amount of sleep in a bed that's actually comfortable. Whatever those things are for you, document them and start arranging your life to include them.
But this time, instead of just making a quick list, I went deeper. Because I'd seen where this surface-level ideation wasn't always helping my clients. Sure, a good cup of coffee can start you off right, but those effects wear off. What about things that would have more of a lingering effect?
Yes, your environment, but what else?
Turns out, your Conditions for Success aren’t just about energy, tools, or mindset—they include the world you choose to live and work in. Sometimes, the smartest move isn’t more effort, it’s moving toward contexts that naturally amplify your zone of genius or your ability to find success for yourself or your work.
In my exploration and research, I've identified 7 domains that range from the highly personal (that we can control) to the more global (where we have minimal individual influence).
In all, there are about 25 different things inside these 7 domains to consider in your Conditions for Success. Even though you can't control or directly influence all of them, awareness that they even exist gives you the ability to better design your Conditions for Success.
By assessing your 7 Domains, you can identify where effort is exceeding capacity and course-correct before burnout, inefficiency, or frustration take hold.
When you operate in full alignment - meaning your values, goals, energy, resources, and client work are all moving in sync - a number of shifts happen. These changes are often subtle at first but become deeply impactful over time, both internally (how you feel, how the team functions) and externally (client results, reputation, growth).
When your values and purpose are aligned, leaders report much greater clarity. Decisions become easier because they have a filter: does this align with what I care about? What I stand for?(source) You waste less time on deliberation - playing “should I or shouldn't I?” - because you have internal criteria for what fits.
Doing work that aligns with your values ignites intrinsic motivation — doing things because they matter, not just for money or recognition (though, that's great, too!). That gives you the ability to stick with things when it gets hard.
When your work, your client relationships, and your schedule all align with your values and capacity, you reduce internal friction. You tend to take more sustainable care of yourself: rest, breaks, saying “no” more often (because misalignment often forces those to fall by the wayside). Full alignment supports self-care, which helps you replenish your capacity (source).
Being aligned means you're more likely to show up as your true self. That builds credibility. Teams, clients, collaborators sense authenticity, and trust increases. when you are clear about your values, your way of working, and your goals, you attract clients who match (source). That means fewer misalignments over deliverables or expectations. Relationships become more collaborative and less draining.
That’s exactly what the Conditions for Success workshop will help you do: spot the gaps, understand the root causes, and create a plan to work smarter, not harder.
Give yourself the gift of commitment to YOU. Set aside a minimum of 15 minutes in your weekly calendar. Treat this pause like a meeting with your most important client - you (or your business). Honor this commitment as best as you can.
Review your tasks and calendar commitments for the urgent and the important. What tasks are sucking up energy without delivering proportional value (busy work, low-leverage admin, etc.)? Be ruthless. Especially if you've got extra capacity constraints, it's important to focus your resources on the items you know are the most impactful and require the fewest resources. I call this HI-MR-C. You can see it in action in my One Move That Matters for Greater Visibility workbook. While that version is for your visibility efforts, the concept applies to any situation where you need to invest limited resources and need a positive return on that investment. So, really, anywhere. Focus, as much as you are able, on things that are high impact that also require the fewest resources.
Will other things slip onto your radar? Probably.
Sometimes you'll need all your spoons for something unexpected. That doesn't mean throw out your regular plan, it just means pause it, for now. Set a boundary to protect your capacity as you are able. And give yourself recovery time - even something small like a 5-minute reflection, stretching, or journaling.
Humans are not machines. We are not always predictable nor are we always built to be efficient. We are complex organisms, functioning inside a complex ecosystem. Hijinks will ensue.
-Lisa Robbin Young
Notice, I keep saying "as you are able" - because our capacity to "do" varies from day to day. Society wants us to believe something very different than that.
Why?
It's called the Capitalist "machine" for a reason. Machines are often predictable and built to be efficient, so creating metrics around "machine-like precision" are very attractive. But they also set up the very unrealistic expectations that underpin many of the problems with Capitalism.
Humans are not machines. We are not always predictable nor are we always built to be efficient. We are complex organisms, functioning inside a complex ecosystem. Hijinks will ensue.
The goal then, isn't to eliminate the complexity so much as to work with it. To have a strategy that matches the flexing capacity of our very human nature.
Make the commitment to take time for yourself... even small "stolen" moments make a difference and help build momentum. Over time, as your alignment improves, you'll find yourself "finding" more time and adjusting your capacity. Maybe even growing it.
But for now, awareness is a good place to start.
My latest workshop, Conditions For Success: The 7 Domains That Shape Sustainable Growth is happening Friday, November 7 at 11am Pacific US Time (2pm Eastern). It's free to all members of the Rising Tide community. Not a member? That's also free (for now)! Get signed up and save your spot!